BulkSignature
State license-number rules, with primary sources

Email signature management for real estate brokerages

Give every agent a signature with the right name, license number, office and broker details, managed from one dashboard. BulkSignature works with Google Workspace and Microsoft 365 for brokerages and teams, property-management companies and franchise offices.

What BulkSignature does for real estate companies

BulkSignature is email signature management software for real estate companies whose mail runs on Google Workspace or Microsoft 365. You design the signature once: each agent’s name, title, photo and contact details come from your directory, and fields such as a license number, state or office come from custom attributes that your directory, your admins or the agents themselves fill in. Listing and open-house banners run as campaigns with views, clicks and click-through rate. Pricing is per license, and the per-license price drops as you add licenses. The 14-day free trial needs no card.

Brokerages and teams

Design the signature once in the Designer. Each agent’s name, title, phone and photo come from Google Workspace or Microsoft 365; a license number, designations or a team name come from custom attributes. Publish it to everyone as the Global Signature, or to a team through a group. Agents never edit the design, and with daily sync switched on, new agents in your directory are imported every day.

  • License number, designations and team name on every agent
  • Preview the signature as any agent in the Designer before you publish
  • A Zillow profile icon among the 37 social icons
Global Signature
ML

Maya Lindqvist

Real Estate Agent · DRE #00000000

Cypress & Vale Realty

(555) 010-0142
JO

Jonah Okafor

Real Estate Agent · DRE #00000001

Cypress & Vale Realty

(555) 010-0163

One design, two agents. Sample data.

Property management

Franchise offices

Listing and open-house banners in every agent’s email

Listings

Create a campaign with a banner image, alt text and a link to the listing page, with a “Generate UTMs” helper for your web analytics. Assign it to the signatures that should carry it, such as an office’s or a team’s, and every agent under those signatures shows it.

  • JPEG, PNG or GIF banner up to 1 MB
  • Alt text up to 250 characters
  • Links up to 1,000 characters
ML

Maya Lindqvist

Real Estate Agent · DRE #00000000

Cypress & Vale Realty

Just listed: 3-bedroom craftsman

88 Example Ridge Rd

View the listing

A listing campaign under an agent’s signature. Sample data.

Open houses

Results

Synthetic sample data

Real estate email signature examples by role

Four signatures drawn the way BulkSignature fills them for each agent. Switch parts on and off to see what each line does. Every person, brokerage, number and address here is fictional.

California agent with a DRE license number

  • Agent name and DRE license number, set no smaller than the smallest text in the signature
  • The responsible broker’s licensed name: Cypress & Vale Realty
  • A wire-fraud warning in the disclaimer block
ML

Maya Lindqvist

Real Estate Agent · DRE #00000000

Cypress & Vale Realty

maya@cypressvale.example
(555) 010-0142

www.cypressvale.example

Schedule a showing

Disclaimer: Wire fraud warning — Cypress & Vale Realty will never send wiring instructions by email. Before you wire funds, call us at a phone number you already know.

Sample data

Texas agent with a prominent broker name

  • Broker name at least half the size of the largest contact item
  • No license number: Texas does not require one
  • An open-house banner from a campaign
LM

Diego Alvarez

Sales Agent

Lone Mesa Realty

(555) 010-0187
diego@lonemesa.example
lonemesa.example

Open house Saturday, 1–4 p.m.

1428 Sample Creek Dr

See the listing →
Sample data

Property-management leasing mailbox

  • A shared leasing@ mailbox with its own signature
  • Office hours and the resident portal link
  • An Equal Housing Opportunity statement in the disclaimer

Leasing Office

Riverbend Commons

Maplestone Property Management

MS
(555) 010-0110
leasing@maplestone.example
Office hours: Monday to Saturday, 9 a.m.–6 p.m.

Resident portal: maplestone.example/residents

Now leasing: one- and two-bedroom apartments

Riverbend Commons

Book a tour →

Disclaimer: Equal Housing Opportunity.

Sample data

Franchise office with its own office logo

  • Office logo and address from the Office custom attributes
  • The same design for every office in the account
  • “REALTOR®” only for NAR members
LS

Priya Raman, REALTOR®

Associate Broker

Ridgewell Realty · Lakeside Office

(555) 010-0175
priya@ridgewell.example
120 Sample Harbor Way, Lakeside
Sample data
Explore the AI Designer

Do real estate agents need their license number in their email signature?

Only in some places. California requires every licensee named in a first-contact email to show their DRE license number; Texas requires no license number but sets the size of the broker’s name; New York, Florida, Virginia and Illinois require the brokerage’s name.

Last reviewed:

Not legal advice

We read each rule below at its primary source and summarize what it asks of an email signature. This is not legal advice: confirm with your broker of record or counsel before you change your signatures. BulkSignature does not make a signature compliant; it puts the fields and text your brokerage decides on into every signature.

Email signature rules for real estate by jurisdiction, with sources. Last reviewed 30 September 2026.
JurisdictionWhat the signature should carryDoes the rule mention email?Source
United States
CaliforniaDepartment of Real Estate (DRE)Your name and DRE license number, in type no smaller than the smallest type used, and the responsible broker’s licensed name. The broker’s number is optional when the broker’s name or logo appears. A team name must include a member’s surname and “associates”, “group” or “team”, and needs a member’s name and license number with the broker’s identity as prominent as the team name. Mortgage loan originators add their NMLS ID.Yes. 10 CCR §2773 lists email among electronic advertising, and DRE form RE 559 lists email as first-point-of-contact material.B&P Code §10140.6  (opens in a new tab)B&P Code §10015.4  (opens in a new tab)B&P Code §10159.6  (opens in a new tab)10 CCR §2773  (opens in a new tab)DRE form RE 559 (PDF)  (opens in a new tab)
TexasTexas Real Estate Commission (TREC)Your name or team name, and the broker’s name at least half the size of the largest contact item (phone, email address, website, handle or QR code) for any agent or team in the email. No license number is required. A link to the IABS in your signature block does not count as giving the IABS. Avoid titles or addresses that suggest a sales agent runs the brokerage; team names end in “team” or “group” and are registered with TREC.Yes. 22 TAC §535.155 counts email as advertising, except messages to your current client.TREC FAQ: required information in ads  (opens in a new tab)22 TAC §535.155  (opens in a new tab)TREC FAQ: license number in ads  (opens in a new tab)22 TAC §531.20 (IABS)  (opens in a new tab)TREC FAQ: IABS link in a signature  (opens in a new tab)
New YorkDepartment of StateIn the first email to a client or potential client: the broker’s or brokerage’s name with the broker’s address or phone number, your full licensed name and an accurate license type (not “sales associate” or “licensed sales agent”), with any extra phone numbers labeled. An agent or team logo appears only with the broker’s name or logo. Later emails to the same person may leave this out.Yes. 19 NYCRR §175.25(d)(4) names the initial email.19 NYCRR §175.25  (opens in a new tab)Advertising checklist (PDF)  (opens in a new tab)
FloridaFlorida Real Estate CommissionThe brokerage firm’s licensed name, and your name with at least your last name as registered. In internet advertising, the firm name sits next to, above or below the contact details.Unclear. The rule covers internet advertising; applying it to email signatures is our reading, not the rule’s words.FAC 61J2-10.025  (opens in a new tab)DBPR answer 1791  (opens in a new tab)
VirginiaReal Estate BoardThe firm’s licensed name and office contact information.Not named. The rule covers advertising “through any medium”.18VAC135-20-190  (opens in a new tab)
IllinoisIDFPRThe sponsoring broker’s name. The rule treats it as met when the name is at least as large as the agent’s or team’s name.Not named. Prospecting counts as advertising.68 Ill. Adm. Code 1450.715  (opens in a new tab)
United States — optional everywhere
Equal Housing Opportunity logoHUDOptional for brokerages. HUD removed its old advertising guidelines, which recommended the logo, in 1996; the logo is required in all advertising only for FHA-program applicants. The fair housing poster is required at places of business, not in email.No.24 CFR Part 110  (opens in a new tab)61 FR 14378 (1996, PDF)  (opens in a new tab)24 CFR 200.620  (opens in a new tab)
REALTOR® marksNational Association of REALTORS® (NAR)Only for NAR members, while they are members, in the form “Name, REALTOR®”. The mark shows membership, not a job title or license status; it never sits next to descriptive words or inside a business name.Yes. Capitals and the ® may be relaxed only inside email addresses, domain names and usernames.NAR: the marks with a member’s name  (opens in a new tab)NAR: definition of REALTOR®  (opens in a new tab)NAR: trademarks in usernames  (opens in a new tab)
Wire-fraud warningNAR templateOptional. NAR publishes a wire-fraud email notice that members may add to their signature line: never trust wiring instructions received by email, and confirm by phone using a known number. No law requiring it was found.Yes. It is written for the email signature line.NAR wire-fraud email notice  (opens in a new tab)
United Kingdom
CompaniesAll business correspondenceThe company’s registered name. On business letters, order forms and websites, also the part of the UK where it is registered, its registered number and its registered office address; if any director is named other than as the signatory, all directors.Partly. The rules cover documents in electronic form; Trading Standards’ Business Companion lists business emails, while GOV.UK’s guide names letters, order forms and websites.SI 2015/17, Part 6  (opens in a new tab)Business Companion  (opens in a new tab)
The Property Ombudsman membersTPOThe TPO logo, which TPO’s codes ask members to show on “letterheads (including emails and other digital communications)”. Estate agents must belong to an approved redress scheme, but no legal duty to show the membership on correspondence was found.Yes.TPO codes of practice  (opens in a new tab)
Propertymark membersPropertymarkThe Propertymark logo on marketing and letterheads.Not named.Propertymark rules  (opens in a new tab)
Canada
OntarioRECOThe brokerage’s registered name, clearly and prominently, plus your registered name and a permitted title: “Salesperson”, “Broker”, “Real Estate Agent”, or REALTOR® for CREA members.When promotional. RECO Bulletin 5.1 says email signatures with promotional statements may be advertising.O. Reg. 567/05, s. 12.1  (opens in a new tab)RECO Bulletin 5.1  (opens in a new tab)
British ColumbiaBCFSAThe brokerage’s licensee name, displayed in a prominent and easily readable way.Yes. BCFSA’s advertising checklist names email.Real Estate Services Rules, ss. 39–40  (opens in a new tab)BCFSA advertising checklist  (opens in a new tab)
AlbertaRECAThe brokerage’s name, clearly indicated, including in advertisements.Not named in the rules.Real Estate Act Rules, ss. 49, 51, 53  (opens in a new tab)
Australia
VictoriaEstate Agents Act 1980The name under which the agent carries on business. No license-number requirement was found.Not named. Applying the rule to email is our reading.Estate Agents Act 1980, s. 42(1)  (opens in a new tab)

Where your agents’ signatures appear

BulkSignature connects to your Google Workspace or your Microsoft 365 account, one of the two per company, and puts each agent’s signature where they write.

Gmail on Google Workspace

BulkSignature writes each agent’s signature straight into Gmail’s signature settings, with nothing to install, and re-applies it nightly.

  • Written into Gmail when you publish the signature
  • Re-applied every night, even if an agent changed it in Gmail, so profile changes reach Gmail within a day
  • A send-as address like leasing@ gets its own signature once your admin switches that kind of address on

Outlook on Microsoft 365

Your IT admin deploys the add-in once; it then adds signatures automatically in Outlook for Windows (classic and new), Mac, the web, iPhone and Android.

  • Deployed once from the Microsoft 365 admin center; the rollout can take up to 24 hours
  • A shared mailbox like leasing@ gets its own signature when an agent sends from it
  • Classic Outlook for Windows needs version 2104 or later; Outlook LTSC 2021 and the legacy Outlook for Mac interface cannot run the add-in

Also on Google Workspace

Apple Mail and desktop Outlook

Agents who use Apple Mail or desktop Outlook install the BulkSignature desktop app for Mac or Windows. It puts their signature into Apple Mail, Outlook for Mac and classic Outlook for Windows and refreshes it twice a day.

BulkSignature for Gmail (Chrome extension)

Adds the right signature, including a reply signature and one per sending address, in Gmail on the web in Chrome. Changes arrive within minutes.

Safe and Secured Signature Management

BulkSignature follows industry-standard security and compliance practices including SOC 2 Type II and GDPR to protect your enterprise data.

GDPR Compliant

GDPR Compliant Data Protection

Protecting personal data and user privacy

SOC 2 Compliant

SOC 2 Compliant Secure Systems

Secure systems with controlled access and monitoring

Pricing

Priced per license, with no contract

Real estate companies pay the same list price as every other company. Try BulkSignature free for 14 days, without a card.

Standard

Self-serve

Every feature

The per-license price drops as you add licenses, and the rate applies to all of them.

  • 14-day free trial, no card needed
  • No contract: cancel for the end of your billing period
  • Onboarding assistance from 50 licenses
See your price

Enterprise

500+ licenses

Contact sales

A custom volume rate and premium support for large brokerages.

  • Everything in Standard
  • A volume rate below the list price
  • Premium support
  • A written quote before you buy
Get my quote

A license is each email address a signature reaches: a person’s own mailbox is one, and each alias, shared mailbox or delegated mailbox that gets a signature counts separately. Compare plans

See it with your own offices and agents

Book a demo and we’ll walk through license-number fields, office logos and state-specific lines on your Google Workspace or Microsoft 365 account.

Questions about real estate email signatures

Yes. Create a custom attribute for the license number, or use one of the five fixed custom fields, and place it in the signature. Fill it in Company Data, by CSV import or from your directory (Google Workspace custom schema fields or Microsoft 365 extension attributes, once directory custom fields are switched on), or let agents enter it themselves in the User Portal once you switch it on.

Only in some places. California requires every licensee named in a first-contact email to show their DRE license number; Texas requires no license number but sets the size of the broker’s name; New York, Florida, Virginia and Illinois require the brokerage’s name. See the rules by state and country, with sources. This is not legal advice.

Yes. Assign a signature to a group for each office, or to an org unit on Google Workspace. For the office logo, use an Image custom attribute: the account keeps one company logo, and each signature shows the office’s own. BulkSignature does not assign signatures by office automatically; you choose the group or org unit for each signature.

Yes. Create one signature for each state, with that state’s disclosure, and assign it to a group of that state’s agents, or to an org unit on Google Workspace. Your brokerage decides what each line says.

Yes. Give leasing@ its own signature: on Microsoft 365, a shared mailbox or an alias gets it in Outlook through the add-in; on Google Workspace, a send-as address gets its own in Gmail. Your admin switches each kind of address on first. A Google group address that members send from gets one shared group signature, the same for everyone. Each address a signature reaches counts as one license: a Microsoft 365 shared mailbox once, a Google Workspace group address once for each member who sends from it.

BulkSignature works with company mailboxes on Google Workspace or Microsoft 365; personal Gmail and Outlook.com addresses are not supported. If you have your own domain on Google Workspace or Microsoft 365, you can sign up, but every company pays for at least 10 licenses. If your brokerage already uses BulkSignature, your admin sets up your signature.

Within one Google Workspace or Microsoft 365 account, each franchise office can have its own signature, through a group or an org unit, and its own office logo, through an Image custom attribute. Franchisees on their own separate accounts each need their own BulkSignature account and subscription, with the 10-license minimum each. A BulkSignature account has one company profile; it does not manage several accounts or brands together.

In Outlook, yes: on Microsoft 365, the Outlook add-in adds each agent’s signature in Outlook on iPhone and Android, as it does on computers and the web. The Gmail app on phones is not covered.

No. BulkSignature manages email signatures: the name, contact and brokerage block at the end of every email your agents send. It does not collect signatures on purchase agreements, leases or other documents; use an e-signature tool for those.

Agents cannot edit the signature itself. Once you switch on the User Portal, agents update their phone, title, headshot or license number; you choose which fields they can edit, and the design stays managed centrally. On Google Workspace, the signature is re-applied every night, even if an agent edits it in Gmail.

Yes. Put text such as an Equal Housing Opportunity statement or a wire-fraud warning in the disclaimer block, up to 1,000 characters, and add the logo as an image; there is no built-in Equal Housing logo, and SVG images are not supported. HUD does not require the logo in brokerage email, and NAR offers a wire-fraud notice template: see the rules table.

No, not today. BulkSignature has no CRM, MLS or listing-data integration, and a signature that a CRM sends is set in that CRM. A Zillow profile icon is available among the 37 social icons, as a link to an agent’s profile.

At the 10-license minimum, the Standard plan costs $1.10 per license per month billed monthly, or $0.88 billed yearly. The rate goes down as your license count grows, and the rate you reach applies to all your licenses. Brokerages with 500 or more licenses can ask for an Enterprise volume discount. Every company buys at least 10 licenses, there is no contract, and the 14-day free trial needs no card. See pricing.